Executive Assistant & Office Manager

Work Arrangement:

• 1 day a week in the office (Wednesdays)
• 4 days remote

About the Company: Our client is a top B2B PR and marketing firm specializing in lead generation for supply chain, logistics, and technology sectors. They have recently been named among the Inc. 5000 Fastest Growing Companies in the Southeast and are expanding rapidly. They are seeking an Executive Assistant & Office Manager to support their CEO and COO.

Role Overview: We are looking for an experienced Executive Assistant & Office Manager who is highly organized and capable of handling both professional and personal tasks for the CEO and COO. This role involves strategic thinking, attention to detail, and hands-on execution.

Key Responsibilities:

Executive Support:

• Manage complex calendars: schedule meetings, coordinate with stakeholders, and prioritize appointments.
• Arrange domestic and international travel: book flights, accommodations, create itineraries, and handle changes.
• Coordinate executive meetings: book venues, arrange equipment, confirm attendance, and handle logistics.
• Prepare meeting materials, take minutes, and follow up on action items.

Office Management:

• Oversee daily office operations: manage supplies, snacks, office tech, and workspace upkeep.
• Onboard new employees: provide equipment, keycard access, and company protocol orientation.
• Serve as the main contact for office-related issues, ensuring smooth operations.

Event Planning & Coordination:

• Plan and execute company events: select venues, arrange catering, coordinate travel, and provide on-site support.
• Work with vendors to ensure events are seamless and within budget.

Personal Assistance:

• Coordinate with the house manager to assist with personal tasks for the CEO and COO.
• Provide additional personal support: book personal travel, manage personal calendars, and handle ad-hoc tasks.

Requirements:

Location:

• Must be based in or near Atlanta, GA, and work from the office on Wednesdays.

Experience:

• Minimum of 5 years as an executive assistant, preferably supporting C-level executives.
• Proven track record managing complex calendars and travel arrangements.
• Experience coordinating high-level meetings and events.

Skills:

• Exceptional organizational and multitasking skills, with the ability to manage multiple projects.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite, Google Workspace, and project management tools.
• Proactive, adaptable, and able to handle confidential information discreetly.
• Highly responsive to needs and capable of managing shifting priorities.

Salary:

• $80,000 – $100,000, depending on experience

Benefits:

• Competitive compensation and outstanding benefits, including subsidized medical insurance, dental, vision, and a 401K plan with a 4% company contribution.

Job Details:

• Seniority Level: Mid-Senior level
• Employment Type: Full-time
• Job Function: Administrative
• Industries: Transportation, Logistics, Supply Chain, Technology, Information and Internet, Financial Services